How to Invite Guests for a Business Meeting in London

How to Invite Guests for a Business Meeting in London

Whether you own a start-up or an established business, it is important to hold conferences and meetings in order to take your business to the next level. Depending upon the objective of the meeting, you may need to invite your colleagues, clients and employees. A well-organised corporate event can enhance your business communication. On the other hand, failure to organise the conference in an organised way can actually harm your business’s reputation. Right from sending an invitation to the guests to handing out corporate favours to them, everything should be perfect.

Choosing a Perfect Location

Selecting a suitable venue is half the battle. If you are planning to hold a meeting in London, selecting a spot near Heathrow Airport would be a great idea.

Top hotels near London Heathrow Airport like Master Robert Hotel offer conference venues in Heathrow. By choosing such a location, you can actually help your guests to reach the venue conveniently, without having to waste time in finding the location.


Finding a suitable venue in London is never a problem, no matter what the event is. Whether are looking for conference venues in Heathrow or wedding venues in Heathrow Middlesex, you will find many options to choose from. Ideally, you should choose based on important parameters, such as, whether the place is near Heathrow Terminal 5, the great West Road businesses, Twickenham rugby stadium, and Windsor Castle. Once you are done with the selection, the next challenge is to invite your guests, practicing proper etiquette.

Etiquettes for Sending Invitations for a Business Meeting

There are many ways to send business meeting invitations. You can invite over phone, by visiting the guests in person, by sending emails, or by sending paper invitations. You should choose a format, depending on who you are inviting. You can even use different methods for different persons.  Here are some more tips.

  • Select the Date and Time – It is always a good idea to select the date and time of the conference well in advance. If you can send the invitations early, your guests would be able to plan their schedules accordingly. If someone is not available on the particular day or time, he or she can let you know and you can even adjust your schedule, if possible.
  • Provide Details – When it comes to wording a business meeting invitation, the idea is to provide all necessary details is a concise way. Some important details to be included are the detailed address of the location, the date and time of the meeting, the agenda, and the name of the host. If you want to provide more details, you can provide information about special guests, and whether there will be arrangements for lunch or dinner.

Another reason to choose a conference venue in Heathrow is that it would allow your guests to explore some famous London attractions like Legoland and Middlesex, quickly and conveniently. Also, be sure to make important decisions after consulting your employees and other team members. Remember that the success of the event could play a major role in the growth your business.



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